For over a decade, Embrase has grown some of the world’s best conferences. Whether charting the course of digital government, accelerating startup growth, or helping enterprises reinvent themselves, we deliver events about innovation—and events that innovate. But we’re more than events. We’re intersection, interaction, and iteration. We find real experts who tell real stories. We subvert the norm. We surprise and delight. People come because of last year, but leave bragging about this year. From cautionary tales to inspiring narratives, from hard-won wisdom to emerging insights, our gatherings bring people together for can’t-miss learning and genuine interaction.
Current positions
Senior Event Manager
Full time | Location: Montreal and remote | Salary range: $70,000-$80,000 CDN | Starting February, 2023
Event Management for Embrase requires a great attitude, impeccable attention to detail, great communication and an ability to see and manage the big picture across all our events. The successful candidate will approach challenges with positivity and a problem solving mindset. They’re strong communicators, able to impart clear, concise directions and information, inspire and lead a team and ensure all deadlines are met and well executed.
You’ll enjoy working with an energetic, enthusiastic team and some of the brightest founders, academics, and public servants on the planet. You’ll deliver world-class events in iconic locations. And you’ll benefit from a flexible work environment that combines onsite conferences, in-office teamwork, and work-from-home lifestyle.
Requirements
The successful candidate will suggest ways to improve the business and take an active role in growing the organization and further streamlining the effectiveness of the processes the organization uses.
To apply for this position, you must have:
- A minimum of 5 years of event management experience.
- Fluency in both spoken and written French and English.
- Attention to detail, with a process-driven mindset and flawless organization.
- The ability to create and stick to a schedule of deliverables, and see tasks through to completion.
- The ability to see the big picture and coordinate with the various stakeholders to ensure deadlines are met and processes are in place.
- Familiarity with a variety of technical platforms:
- Task management systems (Slack, Wrike.)
- The Google Suite (Calendar, Mail, Docs, Hangouts, and Sheets.)
- Registration (Eventbrite, Tito) and payment (Stripe, Square) platforms.
In addition, the ideal candidate will:
- Be a solution oriented individual with an excellent attitude, strong work ethic.
- Be a team player.
- Be a quick learner.
- Be a self-starter.
- Enjoy processes and like looking for ways to streamline them.
- Possess an understanding of startup ecosystems; digital transformation; innovation; and how organizations grow and change.
Tasks and responsibilities
You will have several key responsibilities that fall under the Event Management umbrella. They will include process management for the team and its activations, resource planning and management, event setup and operations and event registration.
Project Management:
- Planning and defining scope of new projects (time/cost estimations).
- Creating project timelines and templates that can be shared and communicated easily (flowcharts, GANTT charts, calendars, etc.)
- Ensuring division of tasks are clear, and assigned.
- Creating Wrike task templates as necessary.
- Creating the weekly team meeting agendas and running the meetings.
- Flagging any conflicting information and reconciling any inconsistencies.
- Holding team members accountable for deliverables and ensuring they are using Wrike to track timelines and progress.
- Working with vendors, clients, sponsors or partners to coordinate and deliver their special events.
- Defining project scope.
- Staying on top of deliverables / budget / billing.
Monitoring and reporting progress / issues:
- Report on project/program progress.
- Tracking a project and investigating on busted timelines / see where people need support / flag issues.
Resource planning:
- Making sure all resources are being managed properly / used efficiently.
- Cutting back when fewer people are needed / bringing in seasonal work force when needed.
- Budgeting / managing seasonal staff needs.
- Ensuring that contracts are prepared.
Working environment
While it’s impossible to predict exactly how a work-week will happen, your time will likely break down as follows:
- 20% meetings and documentation.
- 70% processes, planning and execution.
- 10% other.
During working hours, you’re expected to be generally available on Slack, Wrike, and by phone/video conference as necessary. We set Monday and Wednesday as meeting days, and are currently working remotely as a team. The office (1361-2 Greene Avenue in Westmount) remains available to employees who prefer working from an office, and on occasion the team will gather in person for meetings and brainstorming sessions. The Event Manager would ideally start working in the office to get acquainted with systems and processes and once they have a deep understanding of the workflow would have the flexibility to work from either their home or the office as needed.
Other details
Hardware and equipment
We will provide you with a dedicated computer that remains the property of the organization. Additional resources related to the position will be supplied as necessary.
Goals
You’ll be evaluated according to:
- Your ability to deliver projects on time, on budget, and to the satisfaction of stakeholders.
- Your ability to communicate clearly with a team, and solve problems on your own.
- Your judgment balancing quality, speed, and cost according to business goals.
Vacations and benefits
This is a full-time position within the province of Quebec. It includes 3 weeks’ paid vacation, plus holidays as agreed to by the organization from time to time. During events, you may be expected to be onsite, and should be able to travel on a current passport if necessary. Given that the team may be called on to travel, Embrase does have a mandatory COVID vaccination policy in place for all full time employees.
We have a profit-sharing program in which employees participate according to seniority of position and time with the organization, structured similarly to an option plan. Our goal is for all contributors to an event to benefit from its success in a clear, equitable manner. Further details of such compensation, and additional information on our systems and programs, are available upon completion of appropriate nondisclosure information.
Event Coordinator
Full time | Location: Montreal and remote | Salary range: $45,000-$55,000 CDN | Starting February, 2023
Event coordination for Embrase requires a great attitude, impeccable attention to detail, great communication and an ability to juggle many tasks simultaneously. The successful candidate will approach challenges with positivity and a problem solving mindset. They’re strong communicators, able to deliver on time and follow tasks through to completion.
You’ll enjoy working with an energetic, enthusiastic team and some of the brightest founders, academics, and public servants on the planet. You’ll deliver world-class events in iconic locations. And you’ll benefit from a flexible work environment that combines onsite conferences, in-office teamwork, and work-from-home lifestyle.
Requirements
The successful candidate will enjoy multi-tasking and working within a small, largely horizontal team.
To apply for this position, you must:
- Have strong time management skills.
- Have a positive attitude and be a great team-player.
- Have impeccable attention to detail, with a process-driven mindset and flawless organization.
- Be a solution oriented individual with a strong work ethic.
- Have an aptitude for familiarizing yourself with new platforms, tools and tasks efficiently.
- Be calm under pressure and thrive in high stress situations.
- Be fluent in spoken and written French and English.
In addition, the ideal candidate will:
- Have experience working in the event industry.
- Be a self-starter.
- Enjoy processes and like looking for ways to streamline them.
- Possess an understanding of startup ecosystems; digital transformation; innovation; and how organizations grow and change.
Tasks and responsibilities
- Coordination of event logistics.
- Research vendors and coordinate purchases.
- Data / lists management.
- Coordination of event volunteers and tasks.
- Coordination of subcontractors and partners for outsourced tasks.
- Preparing event reports on logistics and overall experience with suppliers.
Working environment
While it’s impossible to predict exactly how a work-week will happen, your time will likely break down as follows:
- 30% meetings and documentation.
- 40% processes, planning and execution.
- 10% research and vendor outreach.
- 10% volunteer coordination.
- 10% other.
During working hours, you’re expected to be generally available on Slack, Wrike, and by phone/video conference as necessary. We set Monday and Wednesday as meeting days, and are currently working remotely as a team. The office (1361-2 Greene Avenue in Westmount) remains available to employees who prefer working from an office, and on occasion the team will gather in person for meetings and brainstorming sessions. The Event Manager would ideally start working in the office to get acquainted with systems and processes and once they have a deep understanding of the workflow would have the flexibility to work from either their home or the office as needed.
Other details
Hardware and equipment
We will provide you with a dedicated computer that remains the property of the organization. Additional resources related to the position will be supplied as necessary.
Goals
You’ll be evaluated according to:
- Your ability to work with and communicate with different stakeholders and suppliers.
- Your ability to see tasks through to completion with minimal supervision.
- Your attention to detail and reporting.
- Your ability to find cost effective, high quality vendors.
Vacations and benefits
This is a full-time position within the province of Quebec. It includes 2 weeks’ paid vacation, plus holidays as agreed to by the organization from time to time. During events, you may be expected to be onsite, and should be able to travel on a current passport if necessary. Given that the team may be called on to travel, Embrase does have a mandatory COVID vaccination policy in place for all full time employees.
We have a profit-sharing program in which employees participate according to seniority of position and time with the organization, structured similarly to an option plan. Our goal is for all contributors to an event to benefit from its success in a clear, equitable manner. Further details of such compensation, and additional information on our systems and programs, are available upon completion of appropriate nondisclosure information.
Interested? Apply now!
Please send an email directly to info@embrase.com including the position you are applying for, a short introduction about yourself, your CV, and any other relevant information you’d like to share with us.
All applications will be reviewed, but only selected candidates will be contacted for an interview.
